Privacy Policy

Ingram Realty Services, LLC (“Company,” “we,” “our,” or “us”) is a Florida property management company providing residential rental and property management services. This Privacy Policy explains how we collect, use, disclose, and protect personal information submitted through our website, including rental applications.

This policy is designed to comply with:

• Florida Residential Landlord and Tenant Act (Chapter 83, Florida Statutes)
   
• Florida Information Protection Act (FIPA), Section 501.171
   
• Federal Fair Credit Reporting Act (FCRA)
   
• Federal Fair Housing Act
   

When you submit a rental application or use our website, we may collect:

• Full legal name
   
• Date of birth
   
• Social Security number
   
• Driver’s license or government ID number
   
• Phone number
   
• Email address
   
• Current and prior addresses
   

• Employer information
   
• Income verification
   
• Bank account information (if provided)
   
• Rental history
   

To evaluate applications, we may obtain:

• Credit reports
   
• Criminal background checks
   
• Eviction history
   
• Identity verification reports
   

• IP address
   
• Browser type
   
• Device information
   
• Cookies and analytics data
   

We use personal information to:

• Process rental applications
   
• Conduct tenant screening
   
• Verify identity and income
   
• Communicate with applicants and tenants
   
• Manage leases and rental payments
   
• Comply with Florida and federal law
   
• Prevent fraud and unauthorized activity
   

We do not sell or rent personal information.

By submitting a rental application, you authorize Ingram Realty Services, LLC to obtain consumer reports and background information as permitted under the Fair Credit Reporting Act (FCRA).

If an adverse decision is made based on a consumer report, required notices will be provided in accordance with federal law.

We may share information with:

• Property owners (for application approval decisions)
   
• Licensed screening companies
   
• Payment processors
   
• Legal counsel or courts
   
• Government authorities when legally required
   

All third-party service providers are expected to maintain appropriate safeguards.

We maintain reasonable administrative, technical, and physical safeguards including:

• SSL encryption for online submissions
   
• Secure server hosting
   
• Restricted internal access to sensitive data
   
• Secure disposal of records
   

In the event of a data breach, we will comply with Florida’s Information Protection Act notification requirements.

Application and tenant records may be retained:

• As required by Florida law
   
• For legal compliance and documentation
   
• For dispute resolution and enforcement
   

Records may be retained for up to seven (7) years or longer if required by law.

Ingram Realty Services, LLC complies with the Federal Fair Housing Act and Florida Fair Housing laws. We do not discriminate based on:

• Race
   
• Color
   
• National origin
   
• Religion
   
• Sex
   
• Disability
   
• Familial status
   
• Any other characteristic protected under applicable law
   

Information is used solely for lawful rental evaluation and property management purposes.

Our website may use cookies and tracking technologies to:

• Improve website functionality
   
• Analyze traffic and usage
   
• Enhance user experience
   

You may disable cookies in your browser settings.

You may request:

• Access to personal information we maintain
   
• Correction of inaccurate information
   

Requests may be submitted to:
Info@IngramRealtyServices.com

Certain data may not be deleted if required for legal compliance.

Our website may contain links to third-party services. We are not responsible for the privacy practices of those websites.

We may update this Privacy Policy periodically. Updates will be posted with a revised effective date.

If you have questions regarding this Privacy Policy, please contact:

Ingram Realty Services, LLC
Info@IngramRealtyServices.com
407-370-3071